14 Best B2B Cold Email Templates to Drive Sales in 2025

With the average office worker receiving over 30 emails a day and 70% of millennials disliking irrelevant emails, it can seem like everyone in your inbox is selling something.

Despite this, B2B cold emailing is still one of the most effective tactics. 71% of buyers actually want to hear from sellers when they are exploring a new product or idea.

And here’s the thing; if so many sales reps are sending irrelevant cold emails, it means there’s a massive opportunity to stand out. You just need to be relevant.

In today’s post, I want to help you leverage the power of cold email templates for B2B prospects. I’ll cover eight cold email best practices, which will help you write attention-grabbing business development emails, as well as 14 top B2B cold email templates that are guaranteed to boost your response rates and generate more leads.

Let’s dive in!

Note: Starting a cold email outreach campaign? Try Leadfeeder free for 14 days to see which companies visit your website, the pages they visit, whether or not they’re in your CRM, and more.

What is a cold email template?

Firstly, let’s clarify what a B2B cold email template is — and what it isn’t.

Sales email templates are customizable messages you can send to cold contacts. They follow known formulas that have created millions in revenue for companies.

However, you still need to edit them. Personalization and research are essential for B2B emails, but, they’ll provide the framework for a stand-out message that will yield an increased response rate.

Cold email templates are not used to send a ‘one-size-fits-all’ message to hundreds of contacts. They’re not spam. Using these templates is part of a strategic approach to achieve the best B2B cold email response rates with personalized outbound.

Best practices: How to write a killer B2B cold email

Before you launch a successful B2B cold email campaign, get the basics right. Below are my best practices for sending B2B cold emails.

#1: Write catchy subject lines

It’s essential to get B2B cold email subject lines right. If you fail to convince leads to open your email in the first place, your chances of a response plummet down to nil.

However, the topic of crafting “clickable” subject lines, while avoiding coming across as spammy, is a frustratingly complex topic.

But for now, here are the three most important steps for compelling subject lines that earn clicks.

• Lean towards shorter subject lines.

AWeber’s research of over 1,000 email subject lines found that 82% of experts send subject lines with 60 characters or less.

Side note: shorter email subject lines also prevent them from becoming truncated on mobile devices.

• Tickle interest and tease curiosity.

Speaking of mystery, it's good to leave a little to the imagination.

“Meeting at 10?” is more clickable than baring all with: “Are you willing to meet up at 10 for a demo?”.

When Kyle Racki received the email below, not only did he become a customer, he also found it so good that he shared it with his audience and called it the “best cold email he received”.

That’s a pretty successful cold email if you ask me!

The subject line “Magic Goggles” is short and snappy; it’s more engaging than “An unprecedented way to understand customer experience”, isn’t it?

#2: Keep it short, under 50 words is best

According to Lavender, the email intelligence company, emails under 50 words see 60% more replies. This shows that brevity is key for successful cold emails.

Just take a look at Bryan Harris’s successful pitch to HubSpot’s editorial team. When you're creating B2B sales email templates, this is important to keep in mind.

Not only does it deliver a ton of value in a way that respects the recipient's time, it is short, sweet, and to the point.

Leads are busy, and their inboxes are inundated with pitches and offers. Articulating value with fewer words helps you win, and keep, attention.

#3: Personalize, and lean towards an account-based marketing approach

“Dear customer”

Urgh! Does anything scream “boring message ahead” louder than these two words?

Avoid addressing leads with generic terms and unedited sales email templates. It drains personality from your email, replacing it with a robotic corporate tone that repels leads.

Find the person's first name and use it, always. Like the example below from SavvySeller.

Even better, write personalized emails, and personalize your email around a lead’s hobbies or recent activity.

Just like Denis Oakley’s team did to turn a strong but struggling product into a business doing $1 million dollars in sales.

They attended exhibitions in the client’s market and greeted the relevant salespeople manning the booths — while collecting a total of 1200 business cards.

They later reached out to them and received a great response. Most of the salespeople recognized the company from the exhibitions and because of this, forwarded the “cold” email to the right person.

Find a blog comment, a LinkedIn post, or even a hobby they publicly champion, then weave it into your B2B cold email template.

You can even take the power of personalization further with account-based marketing (ABM), which is reported to deliver a higher ROI than other marketing activities, according to 76% of B2B marketers.

Often described as the “flipped funnel” approach, ABM amplifies the idea of personalization and applies it to your overall sales strategy.

Instead of casting a wide net and targeting a broad quantity of leads, sales and marketing unite (gasp 😱) and aim for “zero-waste” selling.

Sales campaigns and content are targeted towards highly relevant companies and influencer groups (or accounts).

Take Phononic, a Thermoelectric tech startup in North Carolina, for example. They were swimming in leads.

But, their sales team was so overwhelmed by the sheer quantity of leads that they struggled to filter leads based on quality.

Using an ABM strategy, sales and marketing agreed on a personalized approach for the messages and tactics used to warm prospects up for sales.

This resulted in 78% more visits from target accounts and a 20% reduction in advertising costs.

#4: Use short paragraphs and sentences

Did you read every single sentence leading to this question?

If you did, congratulations! 👏🏾👏🏾👏🏾

Your online reading habits are atypical when compared to most people, who typically scan content when reading, focusing only on information that’s relevant and useful to them.

To make your cold email easier to scan and digest, stick to 2-3 sentence paragraphs with short, simple sentences, like this.

Or, like how Lemlist keeps their follow-up emails easy-to-read and fun.

#5: Have a simple, single CTA

The more options you present, the harder it is for a lead to make a choice.

This is known as "The paradox of choice."

Not only do excessive links and attachments flag your email as spam, they also trigger the effects of too much choice—taking action becomes harder for the recipient.

Funnel your message down to one main point, and guide your lead to one call to action like a content marketer, Sophia Seltenreich from Yesware, shares below.

#6: Experiment with GIFs and emojis to emotionally engage

We like to buy things from people we like.

And with B2B email marketing templates communication often becomes boring or bland, because we’re doing ‘business’. But, it’s important to remember on the other end of your cold email is another human. Just like you.

To enhance the personality and warmth conveyed in your cold emails, experiment with images, gifs, or emojis.

For example, let’s say you’re sending a cold email that ends with:

“Let me know if there’s anything you need, OK? I’m here to help.”

Does it sound supportive? Sure. But, what if you finish with a cheeky gif?

It catches the eye and drives the sentiment home with a bit of humor.

#7: Internalize the follow-up

80% of sales require an average of five follow-ups. But the shocking thing?

After just one attempt, 44% of salespeople fail to follow up.

In recent research, the Woodpecker team found that the optimum number of follow-ups in a cold email campaign is two-to-three. 

Following up just once is enough to boost the reply rate of a campaign by 22%.

Prospects are busy, they may not have the time to respond promptly, and even if they intend to reply later—they may forget to do so.

Following up is a must for a successful B2B cold email campaign.

#8: Proofread your cold email

Ensure you have the basics correct.

Fact-check the name, job role, and company of your lead. And, avoid basic spelling mistakes or incorrect information (use the Grammarly app for extra help).

#9: Use a custom domain email address

Nothing screams spam more than a cold sales email from a generic email address. Always use the official email address registered with your company’s domain name when sending B2B cold emails.

Using a custom domain email address to send cold emails has the following advantages:

• Creates a good first impression: At first glance, your recipients will be able to tell that the email is from a professional account. It enhances the credibility and professionalism of your B2B messages. 

• Fosters brand recognition: Since the last part of your email address includes your company’s name, your recipients will immediately recognize your brand upon receipt. It also makes it easier for them to search for your emails in their often-clouded inboxes, using your brand’s name as the keyword.

• Fortified security: Custom domain emails are more secure than regular emails as they’re hosted on a private server. They also have extra encryption and security features such as Secure Sockets Layer (SSL) certificates.

Cold emailing using a custom domain email address reduces your chances of landing in recipients' spam folders. Besides, most B2B customers expect you to have a custom domain email address by default, so it would be a major turnoff if you were to cold-email them using your standard email address. 

#10: Comply with data and cold-outreach laws

While cold emailing is legal, you may breach laws such as the General Data Protection Regulation (GDPR) and Privacy and Electronic Communications Regulations (PECR), depending on how you obtain, process, and store your B2B data.

GDPR and PECR apply if your target email recipients are in Europe or your company is based in Europe. GDPR requires you to collect data legally and secure it from exploitation or misuse.

You must obtain your prospecting data through legal means, such as conducting extensive target market research or partnering with a B2B lead generation company like Leadfeeder. Avoid scraping email contacts from websites using random prospecting software. 

PECR also prohibits you from sending unsolicited commercial messages. To comply with PECR, you must ensure your cold B2B outreach isn’t seen as spam. To clearly make this distinction, you must: 

• Personalize your cold emails

• Send them to a curated email list, not as mass emails

• Do not write clickbait subject lines 

• Focus your cold emails on the recipients’ pain points, not your product

The GDPR and PECR are the two leading data-compliance and cold-outreach laws you must adhere to. However, you should go deeper and understand how each European Union member state interprets and legislates these two laws to avoid any legal liability.

#11: Provide verifiable, data-based proof of your claims

You must provide factual and data-based proof for any claim you make about the viability of your product or service. Remember, the B2B buying cycle is longer (about six to 12 months) than the B2C cycle, and decision-makers do more extensive research before purchasing. Throughout the buying process, B2B buyers read up on your offering's features to assess whether it’s a good fit for their pain points. 

Thus, you must provide context to help prospective buyers gauge your product’s potential. The best way to do this in a short cold email is to include a link that directs readers to your product or service page. This makes it easy for your email recipients to do a background check on your claims and evaluate your offering.

14 of the best cold email templates and sales email templates for B2B

Now that you know how to write B2B emails that will generate successful leads, let’s look at the best sales cold email templates for B2B sales:

1) The AIDA formula cold email template

• Attention — Hook the lead’s attention.

• Interest — Relate to their interests to keep them engaged.

• Desire — Show how they benefit from your offer to arouse desire.

• Action — Ask them to click, reply, or purchase. The end goal is to secure a response.

AIDA is a century-old copywriting framework that dates back to the 1900s.

Here is an example of AIDA being used in email copy from Vimeo.

It powerfully distills the sales process, describing the journey of getting someone’s attention, all the way to getting them to take action.

Almost every cold email, landing page, or ad you view follows the AIDA formula (in some shape or form).

Template:

Hi [Prospect Name],

If you’re like most [lead’s role], you know how hard it can be to [deal with the problem your company solves].

Our [product/service] eliminates the stress and improves this by [one-sentence pitch]. Here’s what [customer ] has said about us:

[customer testimonial about the problem]

Would you like to also have [the benefit of your product]? If yes, will you email me the best time to give you a call next week?

2) The BAB formula cold email template

• Before — Describe the current issue or problem a lead is facing.

• After — Paint a picture of what having the problem removed or the situation improved looks like.

• Bridge — Show how your offer solves the problem and betters their lives, and present your value proposition on the highest level.

What motivates you?

Money, success, or maybe the fear of failure?

Research has shown that our motivations stem from two primal drives:

• Seeking pleasure

• Avoiding pain

The before-after-bridge formula harnesses the power of motivation to create compelling B2B cold emails that trigger a response.

Here is an example of a cold email using the BAB formula.

It highlights your product as the medium to the “pleasure” that is to be “sought”.

Here's our version of that B2B email template.

Template:

Hi [First Name],

What would you [or leads company] do with [the big benefit of your product/service]?

Does that seem unrealistic? Well, it’s happened to more than a few of our customers.

Including [your customer] who [insert benefit or success stats] when they used [your product/service].

As you might have noticed, both companies are similar in size and industry to [lead’s company].

I’m confident [your company] can get you similar results.

Would you have some free time next week for a personalized demo?

3) The PAS formula B2B cold email template

• Problem — Vividly highlight a problem that causes the prospect’s pain/frustration.

• Agitate — Agitate it.

• Explain the consequences of it happening. Solution — Offer a solution to remove/avoid the pain points caused by said problem.

While the BAB formula has a positive approach, the PAS is the opposite. It relies on the “avoidance of pain” to motivate a response.

Here is an example of the PAS formula used in cold email outreach from the Salesfolk.

Here's the Leadfeeder version of that B2B email template.

Template:

Hi [First Name],

Does your [lead’s company] suffer from [painful problem]?

It’s a tough issue to overcome, and something most [companies in your lead’s industry] suffer from. And it can cost [stat or research to agitate painful problem].

Our [product/service] helps you avoid this with [benefit /one-sentence pitch].

I’d love to show you more. Are you open to a call at [date and time] next week?

4) The SAS formula cold email template

• Star — Introduce the star of your story (remember, a good intro is 80% of success). This could be you, a customer, or another business or person.

• Arch — Describe the star’s journey, who is —or should—be facing a similar problem to your lead.

• Success — Reveal how the star wins in the end or is better off (linking back to your cold product/service of course).

Humans love stories. We thrive on them, use them to teach, caution, and entertain.

When we’re involved in a story, the parts of the brain responsible for touch, sight, smell and sound fire up.

We feel the words we read and empathize with those who we read about.

The SAS formula creates a story that strengthens your cold email template. It works particularly well with case studies, personal experiences, and success stories.

B2B email template:

Hi [First Name],

In the latter half of [year], the future was looking bleak for [star person/company].

With [cause of the problem/arch] [star] needed to [get results related to your product/service].

A tough task, considering [cause of the problem/arch]. So how did [star] win?

[Short sentence on the star’s triumph, (the triumph should relate to your product/service)].

[Your company] specializes in [product/service that helped star win].

We’ve helped [company 1] and [company 2] do this.

I have a personalized template to help you [benefit]. Can I send it to you?

5) The relevant question B2B cold email template

Asking a quick question is a great way to quickly deliver a cold email.

But generic questions don’t work.

A question-based B2B cold email must be specific and relevant to your lead. When done right, it works by:

• Implying that the message will be low commitment and not excessively time-consuming

• Piquing curiosity and promising an answer

If you know your buyer persona well, you should be able to easily come up with a question that zeros in on their key pain point.

B2B email template:

Hi [First Name],

Want to see how you can instantly [benefit of your product]?

I know you’re busy working to [end result that your product/service helps with], so I’ll make this quick.

I’m the lead [role at your company], and I’ve got a few suggestions to help you immediately generate some quick wins with [area your lead is working on]. Here they are:

• [Tip 1]

• [Tip 2]

You might not have the time to do this though, and that’s where [your company] can help. Would you like a quick 15-minute session during the next week so I can walk you through the tips and discuss this further?

6) The “you’ve been on our site” sales email template

This is a simple cold email template to a lead who’s visited your site. Most of our users utilize this type of cold email template after signing up for Leadfeeder.

Given that they’ve already expressed interest and given you attention, their “warmth”, plus this B2B cold email template increases the chances of a response.

Here’s how to acknowledge someone’s been on your website without being creepy.

B2B email template:

Hi [First Name],

You recently visited [your website] and [took this action].

If you’re interested in [content topic/product page visited] then I can recommend the following additional resources:

• [additional resource 1]

• [additional resource 2]

Our company also offers [product/service] which could help you [achieve this specific result].

Are you free for a call at [date and time] to talk about this?

7) The “better way to” cold email template

If someone is looking for a product or service, it’s because they want to find a better way to execute a strategy that is causing them problems.

The “better way” cold email revolves around finding this one issue or bottleneck your lead faces, and then showing how your product/service solves it. Simple, but very powerful.

The more relevant and timely this message is, the higher its chances of securing a response.

B2B email template:

Hi [First Name],

With the new Google updates and penalties, working around them by [better way to deal with problematic bottleneck or issue] is time-consuming.

Our [company app service] has developed a way that lets you [fix bottleneck or issue] without [cost of less-optimal way to fix bottleneck or issue].

We’ve helped companies like [company name] achieve [results of the better way].

Are you able to lend me your ear for 15-20 mins this week? I would love to see if we can help you too.

8) The competitor satisfaction B2B cold email template

If your prospect is actively in the buying cycle, it means they’re already looking at your competitors too. Don’t ignore this fact. Use it to your advantage.

This sales email template gives you the chance to show leads why you’re different/better than a competitor they’re using or researching.

Don’t make the mistake of bad-mouthing competitors. Combine a neutral tone with your USP to explain why you might be a better fit.

B2B email template:

Hi [First Name],

So I was browsing your website and saw that you are using [competitor’s product]. How is it working out for you? I work for [your company].

Our [product] is similar to [your competitor’s product], only our customers report we’re better with [key USP and differentiators]. This might work better for [lead’s company].

I would love to hop on a quick call with you and see if we could make [lead’s] company] better.

How does [date and time] work for you?

9) The valuable resource cold email template

Not all of your cold emails will immediately ask for meetings and calls. You’ll often need to break the ice and generate trust first.

And that’s what the valuable resource email does.

This is especially effective with B2B cold emails because—when timed right—you have the chance to appear on your lead’s radar while they’re in the “research” phase.

Here is an example of a cold email template pitching a resource.

B2B email template:

Hi [First Name],

I enjoyed your post on [site] and I found it very useful. It left me with some practical ideas to implement here at [your company name].

I thought I’d return the favor and give you something useful too. I found this article on [article topic] that may be beneficial to you.

Here’s the link to check it out [link].

I hope it helps you and your team.

10) The gatekeeper/wrong person bypass B2B email template

Cold emails that ask for “the right contact” and “appropriate person” are often deleted and ignored.

To avoid the same fate, show you’ve done your research and have spoken to other colleagues your lead may know.

Why does this have a better chance of working?

Because instead of appearing like you’re selfishly searching for a target to pitch, you mention familiar names and are providing a valid reason as to why you’re contacting them specifically.

B2B email template:

Hi [First Name],

I’m [your name] and I [state your role] at [your company].

I know you’re busy, and you probably receive plenty of emails asking for the right person to speak to, but I really believe we can help [lead’s company]. We [insert one-sentence pitch on what your solution does].

Based on your profile at [link to, or mention profile], it seems that you might be the right person to speak to—or at least point me to the right person about [problem your product solves].

If that’s you, are you open to joining me for a quick 10-minute call on [time and date] to discuss how we can support your business? If it’s not you, will you kindly direct me to the right person?

P.S. I’ve also reached out to [relevant person 1] and [relevant person 2]. We’ve helped companies like [insert your customers] to [positive result you’ve helped achieve] and I would love to help [lead’s company] do the same.

11) The recent news B2B sales email template

The recent news cold email example helps you break the ice and establish first contact.

You email a prospect about a recent review, piece of news, or win they’ve had, then let them know who you are, and why you’re emailing them.

The easiest way to find relevant news is to utilize Trigger Events from a product like Dealfront. Or read more here about 15 Trigger Events that help you boost your B2B Sales.

Here is an example from Chris Bibey, a content specialist.

In the email above, Chris gained three booked calls and one closed deal. Not bad!

B2B email template:

Hi [First Name],

Congratulations on your recent round of funding!

Your shining reviews on [insert link or mention site] say a lot about your team. It’s clear that you’re going to make an impact on the [insert industry/market] soon.

I just wanted to say congratulations, and I look forward to more good news about [their company].

My name is [your name], I work at [your company], and we [one-pitch sentence]. If you need anything at all, just give us a shout.

12) The ‘we help famous “X”, we can help you’ sales email template

Social proof reduces friction and makes it easier for leads to take action. If you have high-profile customers that your prospect will relate to, use them as social proof.

Jake Jorgovan sent this email that landed him a $4,250 client.

Show your numbers and how you’ve helped, then translate this into your ability to help your prospect's company.

It doesn’t have to be a Fortune 500, it could be a happy customer who your prospect is familiar with. We already know that relevance is key to the best B2B cold email examples.

B2B email template:

Hi [First Name],

I know you’re busy, so here’s the deal:

I recently helped [insert popular company you helped] to [result you helped achieve].

This is one of [your company] biggest success stories to date.

We’ve also received shining reviews from the likes of [company1] and [company 2]. I’m emailing you because I think we can [insert benefit/pitch] for [lead’s company] too. How do you feel about a 5-minute phone call next week?

13) The “love your X” cold email template

Doing flattery wrong will get you nowhere— usually because it is an exaggerated and insincere style of flattery that signals an incoming sneaky sales pitch.

But, an honest credible compliment on something your lead created should definitely be part of your sales email template.

This is where good prospect research and real personalization will build rapport.

B2B email template:

Hi [First Name],

I saw your content on [platform]. I loved it so much I shared it with my [team, boss, friend].

You guys are doing great things. I like how you [ specific compliment on something lead or lead’s company published or did]. And I know you’re busy, so I’ll make this quick:

We’ve spent over two hours creating a personalized demo for [company] on how to [achieve result]. I would love for you to have a look and let us know if you find it useful at all.

14) The “up to you” cold email template

Do you know the number one turn-off for prospects? 

Being pushy.

By relinquishing control completely to your prospect, this B2B sales email template encourages a response by silencing the “salesy” edge in your cold email outreach.

B2B email template:

Hi [First Name],

I just found you through your [site/social media profile].

I see that you’re climbing the ranks on Google, and deservedly so :). I’m an [expert/job role] at [your company] and realized you could reach page 1 faster by implementing these 2 tips:

• [Tip 1]

• [Tip 2]

There’s a third tip, but I don’t want to overwhelm you. If the first two help, do you want me to send you the third?

If not, I understand. No hard feelings :)

How to use Leadfeeder to improve your cold sales email template and boost B2B sales

Leadfeeder is the B2B SaaS solution that identifies companies already visiting your website.

Using Leadfeeder, you can see what your prospects are interested in and begin to truly understand who they are. This will reduce your time prospecting and help you start a good conversation.

How? For starters, you can create more personalized cold email templates.

For instance, Leadfeeder will show how companies get to your website. So, I can see that a specific company visited Leadfeeder.com from a paid search campaign for the keyword “who visited my website”.

Sales reps can use this information to personalize their cold email outreach and connect the dots from the keyword the prospect searched to their current pain point and need.

Voila, a relevant and timely cold business development email!

Your B2B cold emails are guaranteed to fail without this

You can have the best B2B cold email examples, magnetic subject lines, and tight sweater-knit copy, but you’ll still be stuck with stagnant closing rates without this one thing:

Research.

It shapes the bulk of your lead generation activity.

The templates I share above are only as good as the personalized content you fill them with. So, take the time to research. Ten personalized cold emails will get more responses than 100 generic ones.

Combine research with the best practices and cold email templates for B2B I shared above and you’ll find your marketing campaigns become easier overnight.

You’ll save time prospecting, understand what your prospects are interested in, and know how to start a conversation that leads to real opportunities.

Note: Starting a campaign using cold sales email templates? Try Leadfeeder free for 14 days to help personalize your email outreach.